Job Description

Attention all events enthusiasts! This nationally recognized, politically center-right-leaning, think tank is seeking an eager, highly organized, and proactive individual for their Events Assistant opening. In this role, you’ll support a wide range of events, from virtual briefings and panel discussions to in-person conferences, lectures, and networking receptions engaging audiences across the country. This organization is known for its intellectual, highly collaborative culture and work in government affairs and public policy. This role provides the opportunity to collaborate closely with internal stakeholders and external partners to ensure events are executed with professionalism, precision, and purpose. Apply today for immediate consideration!

Key Responsibilities:

• Maintain and update the organization’s events calendar, plan, organize, and execute a variety of events nationwide, including virtual, in-person, and hybrid formats.
• Coordinate closely with internal teams to align budgets, timelines, marketing materials, and post-event reporting.
• Conduct research of potential venues and vendors, serving as a key point of contact communicating with external vendors, venues, and service providers to support successful execution.
• Support day-of logistics to ensure events run smoothly; occasional travel may be required.
• Oversee event registration processes, including distribution lists, confirmations, reminders, and attendance tracking.
• Assist with event logistics such as catering, design, signage, and materials.
• Provide administrative support, including scheduling, internal communications, shipping, and invoice processing.
• Contribute ideas to improve event logistics, efficiency, and execution.

Why You’ll Love Working Here:

• Work alongside a highly academic, mission-driven team of accomplished professionals, in an environment with regular exposure to national policy conversations and influential speakers.
• Beautiful Washington, DC office that is Metro-accessible.
• Employees enjoy generous benefits including, paid time off health, dental, and vision insurance, commuting benefits, retirement, tuition assistance, and more!
• Opportunity to work in a highly collaborative, hardworking office culture, that offers career growth within events, operations, and institutional development at a respected organization.

What We’re Looking For:

• Academic. You currently hold a bachelor’s degree and have a strong interest in government/public policy. Candidates with a degree in Political Science or related fields will stand out! Minimum 3.5 cumulative GPA is required.
• Software savvy. You have excellent computer skills and a minimum of six months to one year of experience in event coordination, project management, or relevant internships.
• Consistency is key. You are highly organized, meticulous with details, and always seeking ways to improve.
• Service oriented, solutions oriented. You have exceptional communication skills and are a people person at heart. Being proactive and adaptable in a dynamic environment is one of your strengths!

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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