Job Description

COMPANY: Hedge Fund

POSITION: Receptionist

LOCATION: New York, NY (Fully Onsite)

HOURS: 7:45am – 5:30pm (with flexibility as needed)

COMPENSATION: $80K–$100K base DOE + paid OT + bonus eligible + benefits

BACHELOR’S DEGREE: Preferred

Our client, a top-tier hedge fund, is seeking a highly organized Receptionist to support daily operations in their New York office. This role goes beyond traditional front desk responsibilities, with a strong emphasis on office coordination, kitchen and pantry management, and billing/invoicing support. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple operational workflows in a fast-paced environment.

RESPONSIBILITIES:

• Serve as the face of the firm; greet and direct guests while maintaining a professional, client-ready reception area
• Remain at the front desk during peak hours and manage incoming calls and mail
• Oversee daily office operations, supplies, and inventory to ensure a seamless work environment
• Manage access cards, new hire materials, and attendance/vacation tracking
• Support general office logistics and organization
• Manage kitchen and pantry operations including ordering, stocking, and maintaining cleanliness
• Oversee daily lunch service and corporate account coordination
• Process invoices in QuickBooks and Bills.com, including coding and approvals
• Handle vendor follow-ups, expense categorization, and check processing
• Track AMEX expenses to ensure timely submission
• Assist with sales tax documentation, filings, and vendor records (W-9s/W-8s)
• Support annual reporting such as charitable receipts

QUALIFICATIONS:

• 5–7 years of experience in a small office environment with exposure to office coordination, kitchen/pantry management, and billing/invoicing
• Strong experience with QuickBooks and general accounts payable processes
• Exceptional organizational skills and attention to detail
• Ability to multitask and manage competing priorities with a high level of ownership
• Strong communication and interpersonal skills with a professional, client-facing demeanor
• Proactive, hands-on approach with a willingness to wear multiple hats

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