Job Description

Our client, a civic and social organization, is looking for a temp to perm Receptionist/Administrative Assistant to support their Needham, Massachusetts office.

This role starts asap with a potential to go permanent if the right fit.

Hours: Monday–Thursday: 7:30 AM – 4:00 PM, Friday: 7:30 AM – 1:00 PM

*Fully onsite

Location: Needham, Massachusetts

Responsibilities:

• Greet and assist residents, applicants, vendors, and visitors professionally
• Serve as primary contact for in-person and phone inquiries
• Manage multi-line phone system; screen and route calls
• Log calls, retrieve voicemails, and distribute messages promptly
• Provide clerical support including data entry, filing, scanning, copying, and emailing
• Assist with mass mailings and maintain office supply inventory
• Review incoming mail
• Date-stamp, sort, and distribute mail and documents
• Provide receipts for tenant-submitted documents upon request
• Receive maintenance requests and forward to Maintenance Department
• Enter, track, and maintain accurate work order records
• Distribute housing applications and assist with waiting lists
• Maintain confidentiality of applicant and tenant information
• Maintain confidentiality of sensitive information
• Support compliance with HUD, EOHLC, and NHA policies

Qualifications:

• High School Diploma or GED required.
• Experience in public housing or property management is desirable but not required.
• Well organized and detail oriented
• Ability to work alongside a team
• Strong communication skills

Please submit your resume in Word format for immediate consideration.

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